Career Center

Unit Annual Report

2003-2004

 

Personnel

 

Gary L. Donovan - Director

Irene Maloney - Principal Administrative Specialist

Amy Blackwelder - Office Assistant

Molly Cahill – Student Clerk

Amanda Hill - Student Clerk

Alex Jarvis - Student Clerk

Jessica Julig – Student Clerk

Amy Musielewicz – Student Clerk

Nicole Mickelson – Student Clerk

Chassidy Nelson - Peer Career Assistant

Judy Olson - Peer Career Assistant

Clara Voigt - Peer Career Assistant

Daron Zych – Student Clerk

 

 

Purpose

 

The primary purposes of the Career Center are:

 

         A.    To provide career planning services to students and alumni.

         B.    To coordinate internship opportunities for students.

         C.    To provide job placement and transition services to all students and alumni.

 

 

Function

 

         A.  Career Planning Functions:

 

                1.     To provide individual and/or group career counseling services to primarily junior/senior students and alumni.

                2.     To collect and disseminate full information on careers.

                3.     To consult with campus subgroups on particular career interests of the groups, i.e., student teachers, individual major groups, student clubs/organizations, etc.

                4.     To act as a referral source for students and alumni to make contact with outside agencies, i.e., Department of Rehabilitation Services, Minnesota State Employment Service, Private Industry Councils, County Social Service Agencies, etc.

                5.     To coordinate individual career assessment with the Student Counseling Service.

                6.     To consult with faculty on matters of student career advisement.

                7.     To provide leadership and guidance for the Peer Career Assistance Program (PCA).

                8.     To provide graduate and professional school information.

                9.     To fully participate in professional organizations relevant to career planning and counseling.

 

 

         B.  Field Experience Education Functions:

 

                1.     To coordinate and serve as a liaison for UMM's Interdisciplinary Internship Program.

                2.     To collect and disseminate information on internship opportunities.

                3.     To advise students and faculty about internship opportunities.

                4.     To provide a variety of approaches to student-internship supervisor and student-faculty contacts for internship experiences.

                5.     To assist students in the development of their  internship learning contracts.

                6.     To maintain contact with internship supervisors to help monitor the field placement.

                7.     To fully participate in professional organizations relevant to field experience education.

 

         C.  Placement Functions:

 

                1.     To manage placement personnel, facilities, policies, and budget.

                2.     To collect and disseminate information on jobs and maintain materials on current and future employment conditions, demands, and trends.

                3.     To serve as a liaison to business, government, industry, and schools for the purpose of seeking job and internship placement for students and alumni.

                4.     To provide a variety of approaches to candidate-employer contacts.

                5.     To collect and disseminate information on companies, schools, agencies and organizations which are potential places of employment for new UMM graduates and alumni.

                6.     To prepare and maintain placement credentials for education students and alumni.

                7.     To make placement credentials available to potential employers.

                8.     To schedule on- and off-campus interviews with businesses, schools, etc., for students and alumni.

                9.     To teach students how to communicate effectively with the employing public.

              10.     To conduct job seeking skills workshops.

              11.     To coordinate summer employment information.

              12.     To conduct follow-up and other kinds of research pertinent to placement.

              13.     To fully participate in professional organizations relevant to placement.

              14.     To fully participate on the UMM Administrative Committee and the UMM Campus Assembly.

 

 

 

Evaluation

 

Due to restructuring in UMM Student Affairs, the 25% time internship/counselor position held by Lori Koshork was reallocated to Student Counseling.  As a result, the students she would see, programs she would conduct, and other activities were either shifted to the Career Center Director or eliminated.  Due to this staff reallocation, the Career Center reduced the number of work-study workers and career projects that directly help students.  In spite of the loss of this position, the Career Center continued to provide quality internship and career services.

 

The "Career Outreach" program was again one of the career planning projects for the 2003-2004 school year.  Presentations were made to elementary education juniors and seniors, and management classes.  In addition, presentations were made at numerous senior meetings. The most common topics of discussion were career planning strategies, placement services, and career opportunities as they related to the particular groups.  Other career planning activities in the past year included participating in orientation activities, consulting with several faculty on career advisement and graduate/professional school, collecting and disseminating information relating to the world of work, and maintaining UMM's Interdisciplinary Internship Program.

 

A total of 81 students registered for credited internships through the UMM Interdisciplinary Internship Program in 2003-2004.  The Career Center also helped numerous other students locate and obtain educational field placements for credited Directed Studies and non-credited career development experiences.  A total of 59 students attended one of three different internship information meetings held during the year.  Numerous individual contact hours were made by office professionals to explain and support student internships and other experiential learning.  A video-tape describing the UMM Interdisciplinary Internship Program continues to be used to assist in the dissemination of information on the program.  A digitized version of the video will be incorporated into the Internship Web site.  The Site Supervisor, Student, and Faculty Internship Guides were updated.

 

All appropriate internship opportunities continue to be entered onto the computer so information can be more readily accessible via the internet.  The Internship Web pages were accessed approximately 11,000 times during the year.  Those pages accessed the most include business internships, internships links, and the Student Internship Guide.  The job-internship search engine which was frequently accessed this past year is not included in the above figure.  Over 2500 internship opportunities can be sorted using key word searches.  All paper internship binders located in the Career Library were reviewed for old items, cleaned out, and alphabetized for easier reference.

 

In addition to putting all internship opportunities on the internet, the Career Center continued to develop electronic information to make career planning and placement information more readily available to students and faculty.  In spite of the lack of funds to support a student technology worker, the Career Center homepage continues to be minimally revised and maintained by student worker Alex Jarvis.  The homepage contains information on Career Center Services, Information for Employers, Career Planning and Decision Making, Career Search/Research, Job Search Skills, Job Postings, Internship, and Graduate/Professional Schools.  The Career Center continues to identify a number of electronic job search resources using the internet.  During the past year, Career Center staff reviewed approximately 75 Parent Career Development Web sites for possible UMM applications.  The Career Center homepage was accessed about 250,000 times during the year.  Job vacancy lists, job posting links, internship searches, job search resources, and weekly announcements were accessed the most during the year.  Other electronic career planning, job search, and internship tools continue to be developed.

 

Resume writing, job search strategies, and interviewing workshops were conducted each semester.  The Career Center Director conducted twelve (12) workshops attended by a total of 200 students.  The resume writing workshops were conducted prior to the career fairs in the fall and winter.  Much of the workshop information is being accessed on the Career Center homepage.  Those materials accessed the most include sample resumes, classified advertisement resources, employment interviewing, career planning/decision making, career search/research, "what can I do with a major in . . . ", job search strategies, and graduate/professional school information.

 

Realizing that students may not be able to attend workshops because of scheduling conflicts, the Career Center continues to make career planning, job hunting, and employer information available on video tapes in the Career Library and conducted evening information sessions.  Office staff also participated in senior meetings, orientation, Senior Salute Day, and other general campus activities to meet students.

 

Due to the loss of the 25% time internship/career counselor, the Career Center did not add any new Peer Career Assistants (PCAs) in 2003-2004.  However, the remaining three PCAs were very active.  The PCAs assisted with career fairs, held regular hours in the Career Library to assist students find career (internship, job, graduate school, etc.) information, critiqued students resumes, conducted mock interviews, and tabled at various campus locations to distribute career and educational information.  Without additional professional staff, the Career Center may eliminate the Peer Career Assistant program.

 

The Career Center has continued to assist the Alumni Relations Office in the development of the UMM Alumni Network, a part of which is focused on internship and job search activities.  Office staff continue to use a paper copy of Alumni Network Directory to refer students to alumni to receive assistance in obtaining internships, summer jobs, career information, and full time employment.

 

The Directors of the Career Center and Alumni Relations met to discuss ways to better connect alumni with current students and other alumni.  The Career Center technology work-study student is continuing to research ways to convert or redesign the alumni career network to a Web-based medium to provide more timely and efficient access to career resources.  During this past year, Career Center staff reviewed approximately 100 Web sites that featured Alumni Career Network/E-mentoring programs for possible UMM applications.  The directors also have been discussing other alumni-student career programming.

 

The Career Center assumed supervisory responsibility in 1994-95 for the Campus Compact (Office for Service Learning and Volunteerism) program.  On July 1, 2003, the volunteer component of the activity was reassigned solely to the Office of Student Activities.  Course-based service learning is administered by the Faculty Center for Teaching and Learning.  The Career Center Director has agreed to serve on the UMM "Community Engagement Scholars Program" Committee.

 

Placement activities for the 2003-2004 school year were varied.  The Career Center invited all of the major employers in the immediate region to interview graduating liberal arts seniors and participate in on-campus career fairs.  All of the school districts in Minnesota and the larger districts of North and South Dakota were invited to interview UMM graduates who majored in education.  Other activities included participation in professional associations dealing with college recruitment and placement and teaching students how to communicate effectively with the employing public.

 

The Career Center continues to provide cost effective and timely credentialing services to education seniors and alumni.  The request for placement credentials was 12% lower in 2003-2004 than in the previous year.  A total of 633 sets (down 31%) were sent for new graduates and 505 (up 32%) were sent for alumni.  Career and job placement services (counseling/advising, networking, etc.) for seniors and alumni continues to increase.

 

Career Center staff have investigated the possibility of moving from an institutionally managed credential file service to a candidate "self-managed" credential system for education graduates.  Due to budget considerations, we did not make this transition in 2003-2004.

 

The Career Center sponsored the thirteenth annual on-campus Graduate/Professional School Fair in 2003.  Thirty-nine (39) graduate/professional schools/programs and approximately 292 students and 28 faculty participated in this fair.  Plans are being made for the 2004 fair.

 

Due, in part, to the loss of the 25% time internship/counselor position, budget reductions, and the development of the All-University of Minnesota Employment Expo, the Career Center did not host our annual Business/Liberal Arts Career Fair.  This is the first time in thirteen years that this event has not been held.

 

The UMM Career Center staff was involved in the planning for the first annual All-University of Minnesota Employment Expo that was held on March 4, 2004 at the Radisson Hotel on the Minneapolis campus.  This was a cooperative venture with the UM Alumni Association, other colleges/programs, central administration, and the Minnesota Department of Employment and Economic Development (DEED).  A total of 1127 students (20 from UMM) and 565 alumni/community job seekers (15 UMM alumni) visited with 74 different employers.  Gary Donovan chaired the Marketing-Employer Contact Committee and also served on the Executive Committee.  Amy Blackwelder managed the employer database for this fair.  Donovan has been involved in the planning for the 2005 "University of Minnesota Job and Internship Fair" which will be held at the Minneapolis Convention Center on February 14, 2005.  Donovan continues as the Chairperson of the Employer Contact Committee and as a member of the Executive Committee.  Blackwelder continues to manage the employer database for this fair.

 

The Career Center sponsored the tenth annual Summer Camp/Job Fair in February, 2004.  Thirty-one (31) employers participated in this fair while 281 students and nine (9) faculty attended the fair.  In addition, the Career Center continues to collect, maintain, and catalog summer employment opportunities for students.  We have also expanded the listing of summer job opportunities on the Career Center Web site.

 

UMM participated in the 18th annual Minnesota Education Career Fair held on April 19, 2004, at the Minneapolis Convention Center in Minneapolis, MN.  Twenty-nine (29) UMM education seniors and alumni met with school personnel representatives from 150 districts to gather employment information and interview for teaching jobs.  Career Center staff have been involved in the planning for the 2005 Education Job Fair to be held on April 18, 2005.

 

The UMM Career Center has been involved in planning the "Minnesota Government Job and Internship Fair" that will be held on October 29, 2004 at the College of Saint Catherine in St. Paul, MN.

 

The Career Center facilitated UMM student participation in University-wide and other career planning and placement activities including the Graduate and Professional School Days sponsored by various U of M collegiate units, all held on the Minneapolis campus.  The Career Center also facilitated participation for UMM students in other career and job fairs including the Graduate Management Career Fair, Minority Career Fairs, South Dakota Teacher Job Fair, North Dakota Teacher Job Fair, various summer job fairs, Tri-College Job Fair (Fargo-Moorhead), South Dakota Business/Industry/Government Job Fair, NDSU Spring Job Fair, and various education career fairs, among others.

 

Due to budgetary retrenchment, the Career Center did not conduct the annual follow-up research on the 2003 UMM graduates.  This is the second consecutive year that we have not done this research.  The data gathered from this research has historically been used for campus publications, advising prospective and current students, supporting data for grant applications, among other uses.  Career Center staff are talking with representatives from the UM Office of Institutional Research and Reporting (IRR) in Minneapolis about creating a Web-based questionnaire and reporting system for UMM new graduates and alumni.  At this time, it is uncertain whether the Career Center will resume this research.

 

The office provided graduate follow-up data from previous research studies to various faculty, Alumni Relations, Admissions, Division of Education, and other outside constituents including parents of prospective students.

 

The Career Center assisted the UMM Admissions office by meeting individually with prospective students and parents.  The director made numerous other contacts with prospective students (via telephone, letter, email, and individual appointments) at the request of admission counselors, athletic coaches, and prospective parents.  The Career Center Director assisted Athletics in recruiting student-athletes by calling selected students to discuss career/academic planning and placement issues.

 

The Career Center Director served on a number of committees.  Donovan served on the Labor Management Committee, the UMM Survey Working Group, the Cougar "Hall of Fame" Athletic Selection Committee, Administrative Committee, Campus Assembly, and, also attended numerous Student Affairs Directors meetings.  He also served on the programming committee for the Minnesota College and University Career Services Association (MCUCSA).

 

At the request of the Vice Chancellor for Academic Affairs and Dean, Donovan served as the chairperson of a "Legal Aspects of Internships" faculty committee.  The committee was asked to investigate the use of contracts/agreements with internship agencies and students, how to handle the listing of internship opportunities for the campus, and when faculty/staff should use the Title IX Unlawful Discrimination Form.  Donovan made numerous off-campus contacts and reviewed over 450 college/university Web sites for information.  This activity will conclude in the Fall, 2005.

 

At the Chancellor's request, the Career Center Director served as UMM's liaison to the Stevens County Economic Improvement Commission (SCEIC).  Donovan attended approximately 12 SCEIC meetings in the last year.  He continues to serve on the SCEIC Finance Committee and is the current chairperson of this committee.

 

Career Center staff participated in discussions with the Vice Chancellor for Academic Affairs and Dean and others regarding a proposed plan to reorganize academic and student support services.  Donovan conducted research on the proposed models.

 

 

Narrative and/or Statistical

 

         A.  Career Planning

 

               A total of 200 students participated in the Career Center's twelve (12) job search workshops during the last year.  In addition, 59 students participated in three (3) different internship information meetings.

 

         B.  Placement

 

               Student and Alumni Placement Registration:

               A total of 102 UMM education seniors and alumni registered for placement services between July 1, 2003, and June 30, 2004.  A breakdown of registrants by categories indicates:

 

               Elementary Education             36

               Secondary Education              21

               Alumni                                   45

 

               TOTAL                                102

 

               Recruitment Days on Campus:

               Most graduate/professional schools (39) and summer employers (31) came to campus for the scheduled career fairs.  In addition, seventeen (17) other organizations scheduled thirty-two (32) on campus recruiting days in 2003-2004.  Two employers canceled visits due to lack of interest by students.  Other visits to campus may have been scheduled by other campus units and/or student organizations.

 

 

               On Campus Student Contacts:

               Graduate/Professional School program representatives reported talking to approximately 292 students at the Graduate/Professional School Career Fair.  Summer camps/employers talked with over 281 students.  Approximately 480 interviews were conducted among the other on-campus recruiters.

 

               In addition, many interviews were scheduled for students and alumni at various employer offices.

 

               Placement Credential Files

               The Career Center provides a placement credentials service for UMM education seniors and alumni.  Last year, the Career Center mailed 1138 sets of credentials, a 12% decrease from the previous year.  A total of 633 (down 31%) sets were sent out for new graduates and 505 (up 32%) were sent for alumni.

 

 

Plans for 2004-2005:

 

         1.      Research E-recruiting, NACElink, MonsterTrak, and Intervision software for UMM.

         2.      Organize/reorganize/clean information on office computers (applications, documents, communications).

         3.      Reformat individual Web pages to be consistent with how students process information and focus on "frequently asked questions."

         4.      A dedicated facsimile machine is immediately needed.

         5.      More graduate/professional schools and employers need to be attracted to UMM to create more graduate/professional school, internship, service learning, and full-time employment opportunities for students and alumni.

         6.      Materials in the Career Center Library need to be updated and expanded.

         7.      More students should be encouraged to participate in the Interdisciplinary Internship Program.

         8.      More multi-ethnic students should participate in Career Center programs.

         9.      International career opportunities need to be developed for UMM students and alumni.

 

 

Major changes recommended:

 

         A.     Transition out of an institutionally managed credential file service to a "self-managed" credential system.

         B.     One to two additional staff need to be added to career services to assist in the delivery of career/academic counseling/advising services for students (especially freshmen and sophomores) and to advance/enhance the internship program.

         C.     A part-time clerical staff needs to be moved to a 12-month, 100% time appointment to help meet the overwhelming demand for career/academic advising services and to assist with the increased demand for follow-up research and information on the outcomes of a UMM education.

         D.     The Career Center budget needs to be increased by at least $20,000 to support programming needed to retain students, advance/enhance the internship program, market UMM students and alumni to employers and graduate/professional programs, and expand/enhance typical career services that have never been or have been historically underfunded.

         E.      Adequate office space (i.e. total space and configuration) in a high student traffic area needs to be located to better position the Career Center and career library space to meet the needs of students and faculty.

         F.      Develop e-mentoring/electronic alumni career network.

         G.     Work with academic advising on creating an "academic/career advising" folder for students.

 

Return to 2003-04 Annual Reports List