Center for International Programs (CIP)

Unit Annual Report

2003-2004

 

Personnel

Thomas McRoberts, Director

Sharon Van Eps, Program Advisor

 

During the 2003-2004 academic year, the staff included Thomas McRoberts as Director and Sharon Van Eps as Program Advisor.  Craig Kissock, Professor and Chair of the Division of Education, while no longer serving as faculty consultant on study abroad activity, continues to serve as the co-Director (along with Professor Judy Kuechle) of our English Language Teaching Assistant (ELTAP) and Global Student Teaching (GST) programs; Karla Klinger, the UMM Director of Academic Advising, remains an important consultant on matters related to study abroad transfer credit.

 

CIP staff continues to have multiple assignments; Sharon Van Eps also administers the Undergraduate Research Opportunities Program (UROP) and assists with the Honors Program.  McRoberts serves as the Associate Director of Continuing Education, Regional Programs and Summer Session, and the campus coordinator of the all-University Bush Foundation funded project to internationalize the University.

 

During the 2003-04 academic year, CIP had two student employees: Daniel Opoku-Frempong (Ghana) assisted with international students and activities and developed a data base for our study abroad activity.  Camilla Campera (Brazil) served as clerical support.

 

Purpose/Function

The Center for International Programs has the following goals:

1.      increase the number of UMM students studying abroad;

2.      develop more internships abroad (teaching and non-teaching), selected exchanges and short-term study programs;

3.      assure a smooth process for UMM students studying abroad;

4.      assist international students during their stay at UMM, and;

5.      promote internationalization of the UMM Campus.

 

Within this context, CIP has these specific administrative responsibilities:

1.      promote study abroad programs for UMM students (activity centers on UMM and Twin Cities programs – but other suitable programs are also encouraged).  This includes program publicity, academic planning and advising, and program development and implementation;

2.      coordinate student exchange programs (currently with Japan and South Korea);

3.      orient, advise and generally help international students during their stay at UMM, particularly during their initial adjustment;

4.      coordinate and develop student teaching abroad and internship abroad programs (Global Student Teaching {GST} and the English Language Teaching Assistant Program {ELTAP});

5.      develop short-term study programs, both credit and non-credit. This includes academic year, May and Summer Session programs;

6.      work with the International Study and Travel Center (ISTC) to coordinate first-stop study abroad advising;

7.      schedule activities/occupancy in an international house (if it is established);

8.      train and supervise a core of student assistants who have studied abroad to serve as peer advisors;

9.      act as an information clearing house for UMM international programs, and;

10.  develop semester activities such as international emphasis day programs, the International Country Fair, and International Student Association events, such as the international student dinner.

 

Organization and Funding

CIP's organizational structure remains complex at least for this year (next year - in 2004-05 - the organizational structure may be changed and streamlined).  The Center is "housed" in and budgeted primarily through Continuing Education, Regional Programs and Summer Session (CERP), but is administratively under the UMM Vice Chancellor for Academic Affairs and Dean.  The CIP Director reports most directly to the UMM Academic Dean but is also responsible to the CERP Director.  CIP has worked closely with the International Study and Travel Center (ISTC), a separate entity with its own student director, appointed and financially supported by the Morris Campus Student Association (MCSA).  ISTC has served as the first-stop information source for students wanting to study abroad.  It also provides such services as Eurail passes and International Student Identification Cards.  CIP offers first contact advising as well, but emphasizes assistance with the study abroad program application process and academic advising.

 

Funding is also complicated with support coming from UMM (in the form of allocations), from tuition generated from study abroad programs, and from grant funds provided by the Bush Foundation.

 

CIP's policies and direction are influenced by the deliberations of the Campus Assembly's International Programs Committee (IPC), which is adjunct to the Curriculum Committee (one of the four Assembly standing committees).  The Director of CIP is an ex-officio member of the IPC.

 

Narrative/Evaluation

This report reviews the important activity of the past year, starting with accomplishments and then disappointments.  It covers the period July 1, 2003 to June 30, 2004 with accomplishments grouped under seven (7) categories as follows:

 

 

 

1.      Study Abroad program development and promotion:

i     Successful offering of our study abroad program "July in Paris" in Summer 2003.

i     Developed winter break study program for Greece (2003-04)

i     Planned May and Summer Session 2004 Programs:

        The Immortal Glories of Greece;

        Indigenous and Colonizers of New Zealand; Human Diversity in 16th Century Mexico;

        Post Apartheid South Africa;

        Introduction to Thailand and it's Culture;

        Kiev, Center for Russian Culture;

        Norwegian Literature and Art; and

        Brunnenberg and Beyond; Italy and Austria

        Developed Summer 2004 Programs - July in Paris and Geology in Italy (August)

        Actively promoted study abroad, particularly study abroad programs offered during May and Summer Session, ELTAP, and GST, in student newspaper articles and through information sessions at UMM and on other campuses.

        Conducted information sessions on study abroad specifically targeted to multicultural populations.

        Conducted evaluations of all study abroad programs.

 

2.    Bush Foundation Funded Grant to Internationalize the University

 

        Assisted in the implementation of the all-University Bush Foundation funded Curriculum Integration Project.  The overall goal of the grant is to increase student participation in study abroad by better integration of study abroad into the curriculum, increasing study abroad scholarships, and streamlining the bureaucratic procedures so as to make study abroad more accessible to students.

 

       For 2003-04 the project had the following dimensions for Morris:

 

A. Continue to provide student scholarships for our UMM study abroad programs.  This involves ten, $500 scholarships funded for each of the four years.  Added to that, in 2002-03 and continued in 2003-04, a special multi-cultural scholarship to enhance opportunities for a more diverse population to study abroad.

 

B. Continue funding - through a competitive grant process - emersion experiences (capstone) for faculty to develop study abroad experiences based upon on-campus courses.

 

C. Better integrate study abroad into the curriculum through the development of advising materials for use by students and faculty and through the formation of a discipline study abroad adviser's network.

 

D. Streamline institutional systems (registration, billing and credit transfer) to make study abroad easier for students and staff.

 

        Participated with UMM faculty and staff in the National Curriculum Integration Conference held in mid-April 2004 in the Twin Cities. UMM faculty and staff who participated as presenters or panelists at the conference included: John Schwaller (Dean); Bert Ahern (History and Faculty Development Center); Jenifer Cushman (German and "The Big Idea"); Craig Kissock and Judy Kuechle (Education/GST/ELTAP); Fong Du (Minority Student Program); James Cotter (Geology) and Stacey Parker Aronson (Spanish).  Sharon Van Eps (CIP) and Tom McRoberts represented the Center for International Programs.

 

        Inaugurated the first orientation meeting of the UMM Discipline Study Abroad Advisers Group which includes representatives from most disciplines and others: the Vice Chancellor for Academic Affairs and Dean, the Director of Advising, the Registrar and a representative of the Minority Student Program.  As part of that initial meeting, distributed an adviser's "manual" of study abroad information.

 

The overall goal of the study abroad advisers group is to raise the visibility of study abroad to students through a core of faculty aware of study abroad programs and services and particularly knowledgeable about study abroad programs in their disciplines major.

 

        Continued to work with disciplines to integrate study abroad into UMM majors.

The overall objective this year was to move toward the goal of having a study abroad advising sheet for each major.  By the end of the academic year 2003-04 thirteen (13) disciplines have advising sheets in various draft stages. Two more discipline advising sheets are in the early stages of development.  (The purpose of the advising sheet is to inform students about study abroad options in particular majors and advise students about issues related to study abroad in that major.)

 

        Met with staff across the University, particularly those in study abroad, the Registrar's Office and PeopleSoft staff to develop a new system for registering students in study abroad programs. 

 

3.    International Students

 

        Continued to serve as the adviser to international students including providing initial orientation and assisting with the International Student Association. 

        Conducted the International Fair in 2003, which featured countries from around the world and promotional materials about study abroad.

        Joined with Sodexho and the International Student Association to host the International Student Association dinner in Spring 2004.

        Continued to assist international students with matters related to their immigration student status.

        Saw a slight decrease in the number of international students that enrolled at UMM. Below is the distribution of students by country from 1999-2000 through 2003-04. The international student enrollment stood at 28 in 2002-03, declined slightly to 22 in 2003-04, about stayed about the same in 2001-02.  Early indications are that we will have about 23 international students in 2004-05.

 

 

 

COMPARATIVE STATISTICS

INTERNATIONAL STUDENT POPULATION

CENTER FOR INTERNATIONAL PROGRAMS

 

1999-2000

2000-2001

2001-2002

2002-2003

2003-2004

Argentina

 

 

 

      1

      1

Brazil

 

 

      1

      1

      1

Cameroon

      1

      1

      0

      2

      2

Canada

 

 

      2  

      1

      2

China

 

 

      1

 

 

Ecuador

 

 

      1

      1

      1

Ghana

      1

      3

      6

      7

      3

Japan

      1

      1

      0

      2

      2

Kenya

      1

      1

      2

      2

      2

Korea

      3

      1

      4

      5

      3

Latvia

      1

 

 

 

      1

Mexico

      1

      1

 

 

 

Myanmar

 

      1

      1

      1

      1

Nigeria

 

      2

      3

      3

      2

Siberia

      1

      1

      2

      2

      1

Zambia

 

 

 

 

 

Total

     10

     13

     23

     28

     22

 


 

 

4.  International Programs Committee

The International Programs Committee (IPC) is an adjunct committee of the Curriculum Committee, one of four standing committees of UMM Campus Assembly.  The IPC helps shape study abroad policy and programs at UMM. 

        In 2003-04, CIP provided administrative support for the IPC by continuing to assist in the offering of Small and Emersion Grants to faculty.  The small grants are intended to internationalize the on-campus curriculum whereas the Emersion Grants, funded through the Bush Foundation, are intended to provide study abroad experiences built upon on-campus courses.

        Continued to work with the International Programs Sub-committee on Study Abroad to review applications and recommend student recipients for the UMM Study Abroad regular and Multi-Cultural scholarships.  Awarded ten (10) scholarships in 2003-04.

        Worked with a sub-committee to award Emersion Grants for 2003-04, which include funding for faculty to develop study abroad experiences for programs in New Zealand, Morocco, China, and India.

5.    Student Scholarships

        In addition to working with students on the UMM regular and multi-cultural study abroad scholarships, assisted students with a variety of national scholarships, most of which had a study abroad component.

        Worked with two candidates for the Fulbright and Marshall Scholarships.

        Worked with six candidates for the national Truman Scholarship.  One of the six made it to the final interview stage.

        Worked with two UMM students on the National Security Education Program (NSEP) scholarship.  (Awards are approximately $10,000 a semester.)  UMM had one alternate for China.

        Worked with six UMM students who applied for the all-University Katherine Sullivan Scholarship for a fifth year of study abroad.  Four students made it to the finalist stage, and two received the scholarship, Ami Chouravong (speech communication) for study in the Philippines, and Leigh Berven (biology/psychology) for the study of the health care system in Denmark.

6.    Study abroad statistics, CIP program administration, and exchange programs

        Overall participation in UMM study abroad programs in 2003-04 decreased from the previous year.  There was a modest decline of UMM student participation in the Global Student Teaching (GST) program and a more substantial drop in the overall number of students studying abroad in UMM short-term programs. (See statistics below.)

        We worked to expand the number of study abroad programs available to UMM students that are offered through the University of Minnesota for resident credit.  This included all co-sponsored programs offered by the Twin Cities campus.  We also secured approval for inclusion of co-sponsored programs as resident credit courses from the Scholastic Committee and the Campus Assembly.

        For 2003-04, six UMM students participated in our exchange with Kansai Gaidai University in Japan.  None, unfortunately, for Yonsei University in Korea.  In turn, we had four students from Yonsei University at UMM for this year and one student from Kansai Gaidai University for 2003-04.

7.  New Initiatives - ISTC/CIP Merger, National Scholarships, and National Student Exchange (NSE)

        ISTC/CIP merger - The student operated International Study and Travel Center (ISTC) made a request to the Morris Campus Student Association (MCSA) to merge ISTC with the Center for International Programs.  A new entity was created called the Study Abroad Advising Service (SAAS).  This change was approved by the MCSA, the parent organization of the ISTC.  Funding for two coordinators and a small operating budget will continue to be provided through the Activities Fee Review Committee, with leadership and management under CIP.

The "mission" of the new peer advising service will be to provide first contact advising and information about study and work abroad and to provide international travel services to UMM students.  The advising service will be headed by student co-coordinators and staffed with student volunteers.  CIP will be responsible for providing orientation and training of volunteers.  The goal for 2004-05 is to have SAAS open 20 hours a week.  In sum, this new entity will become fully operational during the 2004-05 academic year.

        National Scholarships - The Center for International Programs continued to work with the Assistant to the Dean, Professor Paula O'Loughlin in the national scholarship initiative. The purpose of this initiative is to bring greater visibility to national scholarship opportunities and to encourage more UMM students to apply for these prestigious scholarships.  The scholarships typically include the Truman, Rhodes, Fulbright, Udall, Goldwater, Mellon, Javitz, and others.  Related to this was the establishment of national scholarship advisory committee, which met to advise the co-coordinators in promoting and offering these scholarships.  The scholarship advisory group was made up of faculty from the four divisions and a representative from the Minority Student Program. This past year there were 26 applicants for various national scholarships.

        National Student Exchange - UMM continued to offer the National Student Exchange (NSE) with Neil Leroux as faculty coordinator.  This program facilitates the exchange of students from one college to another, primarily in the U.S., but also to some Canadian institutions for a semester or up to a year.  In 2003-04, UMM placed nine (9) students, compared to one in 2002-03, the first year NSE was offered at UMM. 

Leroux, along with CIP, developed a strategy for promoting the NSE, developed the application materials, held information sessions, and successfully placed our NSE students.

8.  Disappointments

In addition to a wide-range of accomplishments, there were some strong disappointments.

1.      The cancellation of a large number of our May Session programs due to insufficient enrollment.  In previous years, such programs might have been offered, even with marginal enrollment, but in this tight budgetary environment, it seemed necessary to cancel low enrollment programs. (Those cancelled included May session programs to Mexico, Austria/Italy, South Africa and Norway.)

2.      The vitality of the international student organization has been a disappointment.  With a relatively small international student enrollment, it is difficult to keep the ISA an active vigorous organization.  The organization failed to seek funding from the AFRC for 2004-05.  Thus, it has no independent funding base.

3.      Disappointed with the results of our national scholarship initiative.  We dramatically increased the number of applicants for national scholarships, but the yield was not strong.  We felt that in many cases we had fine candidates, but simply did not achieve the ultimate success.  We were particularly disappointed that our applicants for the Fulbright, Truman and Udall scholarship did not win scholarships - it was a remarkably strong group.

Discussion

UMM's participation in the all-University Bush Foundation funded Curriculum Integration Grant to Internationalize the University was especially prominent in our work of this past year.  This grant combined with actively encouraging students to study abroad, developing new study abroad programs, helping students to obtain scholarships and improving our study abroad materials, made for an exceptionally busy and demanding year.

The All-University Bush Curriculum Integration Project

The Curriculum Integration project continues to have an enormous impact on study abroad at the University and at UMM.  It is the driving factor in the development of the discipline study abroad advisers group, the major advising sheets, the creation of the Emersion grants for faculty, and for student study abroad scholarships.  

The net result of the CI project combined with our own efforts to create more study abroad options for students is that UMM has nearly achieved the CI goal of 50% of its students going abroad.  Again, this goal would not have been achieved, or it would have taken much longer to achieve, without the CI project.

Statistical Information

The news about study abroad in 2003-04 is mixed.  The number of graduating seniors who studied abroad during their undergraduate career increased from 33.33% in 2002-03 to 36.10% in 2003-04.  The 2003-04 figure is over 10% higher than just two years ago in 2001-02 when it stood at about 25%.

At the same time, using the Open Doors criteria (explained below), the number of UMM students participating in studying abroad programs declined in 2003-04.  In 2003-04, 122 UMM students participated in study abroad programs compared to 164 in 2002-03, and 127 in 2001-02.  Overall, 255 students participated in UMM study abroad programs, compared to 334 in 2002-03 and 224 in 2001-02 and 206 in 2000-01. Again, there was substantial participation of non-UMM students in our Global Student Teaching and July in Paris programs, followed by a sprinkling of non-UMM students in our May Session.  (For complete data on study abroad activity, please contact the CIP office (320) 589-6464, or e-mail vanepssk@morris.umn.edu.)

Here is a breakdown of student participation in study abroad programs:

44          CIP (UMM, Learning Abroad Center, and programs offered by other colleges and universities) (compared to 38 in 2002-03)

20          GST (Global Student Teaching)                                                                 (compared to 25 in 2002-03)

13          ELTAP (English Language Teaching Assistant Program)                        (compared to 14 in 2002-03)

36          May Session 2004 Programs (Greece and New Zealand)                          (compared to 81 in 2002-03)

10          Summer 2004 (up to June 30th) (Paris only)                                           (compared to 4 in 2002-03)

As in previous years, most students participating in study abroad programs were seniors at the time of their study abroad experience, most were female, and most were Caucasian.  The largest number of students participated in the Global Student Teaching program, though most UMM students participated in our May session programs.  The number of students of color participating in our study abroad programs in 2003-04 stood at 15, compared to 12 in 2002-03 and 7 in 2001-02.  As for the class distribution after seniors, most were juniors, sophomores and then freshman.  Approximately 11 were unspecified.

Summary of Data

There are three measures typically used to determine the level of study abroad activity. UMM has measured study abroad by the number of students studying abroad as a percentage of the overall enrollment.  Using that figure, UMM had approximately 6.6% of our students studying abroad in 2003-04.  Another measure is the percentage of seniors who have studied abroad sometime in the course of their undergraduate career.  That number is typically between 28-33%.  Finally, the most commonly accepted measure in the study abroad community is that established by the Institute of International Education (IIE) in their publication Open Doors.  There, study abroad activity is based upon the number of students going abroad as a percentage of the total number of degrees awarded in a given year.  In 2003-04, the number of students studying abroad was 36.9% (tentative) of the degrees awarded in 2003-04.  This compares to 50% of UMM students studying abroad as a percentage of all degrees awarded in 2002-03 and 42.5% in 2001-02.

Plans for 2004- 2005

The coming year, 2004-05, will continue to be a demanding one, with a fourth and final year of the all-University Bush Curriculum Integration project. Here is a list of some of the projects that will be undertaken during the coming year.

1.   Continue to develop the study abroad major advising sheets.

2.   Continue to work with and develop the discipline study abroad advisors group into an active, ongoing entity.

3.  Continue to participate in all-University Curriculum Integration activities, particularly in preparation for the last year of the project.

4.  Work with the International Programs Committee to review and distribute study abroad scholarships (UMM and Multicultural Study Abroad scholarships).

5.  Work with the International Programs Committee in reviewing applications for the Emersion grants.

6.  Continue to implement time saving all-University system changes that facilitate study abroad (such as registration procedures between campuses).

Study Abroad Program Development

Continue to develop short-term study abroad programs for Winter Break, May Session and Summer Session, 2004-05.  May term 2005 programs include the following countries: Greece, England, Thailand, and Spain.

Study Abroad Programs - Evaluation and Promotion

1.  Promote study abroad programs offered by UMM, the Learning Abroad Center and other study abroad organizations.

2.  Conduct information sessions for all students about study abroad options and target information sessions to appeal to multi-cultural populations.

3.  Participate in the usual study abroad promotional activity during fall orientation (this includes an orientation for international students, and participate in the Activities Fair and parent orientation).

4.  Conduct the International Fair in Fall Semester 2004, which promotes study abroad programs, showcases other countries and features international music and food.

5.  Promote the new student peer Study Abroad Advising Service (SAAS).  SAAS will be located in the basement of the student center (in the current ISTC location).  The goals for the year will be to recruit and train a peer student group of advisers and have the new service open 20 hours each week.  SAAS will continue to carry study abroad and work abroad information, and provide international travel services.

Advising and Scholarships

1.  Continue to work with UMM students through individual advising, and general sessions assisting with plans to study abroad either through the University of Minnesota or study abroad organizations. 

2.  Continue to work with UMM students, advising them about study abroad scholarship opportunities either offered through UMM, at the all-University level or national level (most particularly the Katherine Sullivan, National Security Education Program (NSEP) and Fulbright scholarships).

International Students

1.  Continue to provide an orientation for new international students.

2.  Continue to help the International Student Association (ISA) through activities bringing international students together.

3.  Keep international students informed of immigration requirements being mandated under SEVIS.

4.  Assist the Admissions Office in tracking international students who have applied for admission to UMM to assure that we will "net" as many of those students as possible.

International Programs Committee

Work with the International Programs Committee in carrying out its agenda, which includes, soliciting, reviewing, and approving grants for the faculty to internationalize the curriculum; soliciting, reviewing and approving applications for the Emersion (or capstone) grants for faculty to develop study abroad programs based upon on-campus courses; and reviewing and recommending study abroad scholarships for students.

 

CIP Administration

1.  Over the Summer 2004, replenish materials in the CIP departmental office and complete updating the data base of student participation in study abroad based upon the work of our Morris Administrative Intern (MAI).

2.  Over the Summer of 2004, and beyond, work to update the national scholarship materials.

3.  Initiate discussions in the Fall of 2004 about regrouping the activities currently in the Center for International Programs (National Scholarships, UROP, National Student Exchange, Honors and perhaps others) into a more integrated office of Academic Enrichment or Special Programs.

Conclusion

In 2003-2004, the third year of the all-University Curriculum Integration project, we made great strides with the new Discipline Study Abroad Advisors Group and the major advising sheets.  We spent considerable time in developing and promoting May term programs, in promoting various scholarships for study abroad and bringing to fruition the major study abroad sheets.  We were pleased, after a ten-year wait, of being able to merge with the student operated ISTC to create a new peer advising service called SAAS.  

2004-05 will be equally busy.  At the beginning of the year, we will initiate discussions with the other activities that are housed under CIP (National scholarships, National Student Exchange, UROP and Honors) to see if we can better integrate the services and programs in a newly refined office of Academic Enrichment.

Further, we will fully implement the new Study Abroad Advising Service (SAAS), and we will be developing short-term study abroad programs to be offered during Spring Break, May and Summer Sessions 2004-05 (and beyond).

And finally, our goal will be to increase the number of UMM students going abroad next year.



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