Rodney A. Briggs Library

Unit Annual Report

2002-2003

 

Personnel

Conner, Matt               Assistant Librarian/Instruction Coordinator

Dean, LeAnn               Director

Dent, Christine            Assistant Librarian/Reference Coordinator, Government Publications

Haji, Shaheen              Library Assistant/Circulation

Hickman, Michelle      Library Assistant/Technical Services

Kill, Sandy                  Library Assistant/Interlibrary Loan

Larson, Ardath            Head of Technical Services

Miller, Shirley             Library Assistant/Technical Services (75% time)

Panton, Miriam            Office Specialist

David Wuolu               Head of Systems, Head of Research & Consultation Services

Jeehae Park                 Morris Administrative Intern for Electronic Services (Fall)

Jessica Thoennes         Morris Administrative Intern for Electronic Services (Spring)

Lauren Buck                Morris Administrative Intern for Public Services

Student Assistants       3.65 FTE

                                                                       

Purpose

The primary purpose of the Rodney A. Briggs Library is to support the mission of the University of Minnesota, Morris in its effort to achieve its place among the best liberal arts colleges through commitment to instructional excellence and undergraduate and faculty research. Briggs Library provides quality information resources and services to the students, faculty and staff comprising the campus community. The University is also an educational resource and cultural center for citizens of West Central Minnesota.

 

Function

1. Briggs Library supports the mission of the college by providing instructional services to the University of Minnesota, Morris and greater West Central Minnesota communities.

2. Briggs Library supports the curriculum by purchasing, organizing, maintaining and providing access to print and electronic information resources.

3. Briggs Library provides access to information beyond its local resources through fast and efficient interlibrary loan of materials from libraries throughout the United States and the world.

4. Briggs Library provides an environment supportive of independent inquiry by maintaining a quality reference service and sponsoring a user education program.

5. Briggs Library provides a friendly atmosphere that accommodates a variety of learning styles through interactions with a staff sensitive to cultural diversity and differences in individual learning needs.

6. Briggs Library provides cultural enrichment opportunities through programming, exhibits, displays and print and electronic collections.

7. Briggs Library supports the outreach efforts of UMM by providing access to U.S. federal documents and the local collection and by providing user education and reference services.

 

 

Page 1, Briggs Library 2002/2003


Narrative

Though it's true that each of the last 15 years could be described as years of transition, this term is especially appropriate as we look back at FY03. First of all, the library devoted considerable time and effort in the transition from our GEAC based automation system (utilized since 1988) to the ExLibris/Aleph system that we now share with the other units of the U of M, and soon all of the MnSCU institutions. Many hours were spent in cleaning up the current Summon, setting parameters and profiles to govern the new system, consulting with colleagues at UMTC, UMD and UMC, attending training sessions, and learning new terminology and procedures.

We also experienced a transition in staff as we welcomed a new staff member, Christine Dent, who assumed the duties of Coordinator of Reference Services and Government Documents Librarian on July 1. This brought our staff to full strength after three years with an open position. The situation of having staff members with varying perspectives, backgrounds and years of experience is an enviable one for an organization dedicated to a tradition of service at the same time it explores new and exciting vehicles for delivering that service.

The collection continues its transition from being paper based to a greater dependence on electronic format. Driven both by faculty and student preferences and funding constraints, the number of print journal subscriptions continues to decrease and the electronic offerings continue to increase, with the current number of electronic subscriptions now exceeding 10,000.

Library services are also in transition. Statistical data indicates that print reserve access is down and electronic reserve access up. Usage of print reference works and monographs is down slightly (though use of Briggs Library and the circulation of library materials continues to remain at high levels when compared to other academic libraries) while "hits" to online resources are up significantly. This year we began the transition from a reliance on face-to-face reference service in the library to the "Ask a Librarian" remote reference service option. The number of patrons who come in to the physical building remains at a high level at the same time that the number of times our "virtual" library offerings are used is increasing. Thanks to the Student Technology Fee, the library now offers wireless capability which adds flexibility of computer use within the building. Interlibrary Loan use continue to rise, with a gradual shift in proportion to higher numbers of books requested, since more articles are now available through electronic access. Library instruction is experiencing a transition from traditional bibliographic instruction to teaching information literacy skills and effective use of proprietary and free web-based resources. Under Matt Conner's leadership, with the participation of other Briggs Librarians, the library co-sponsored the Instructional Technology Institute, Instructional Technology Fair and a Census Workshop. We look forward to using the Instruction Classroom constructed in the library that will ready in FY04.

Unfortunately the budget is also in a state of transition as the library suffers with other UMM units in absorbing deep cuts in funding. The library's budget was cut significantly in mid-year as a result of state "unallottment.". In light of the budget situation, the fact that the library received 1009 gift books was much appreciated. For years to come, scholars will note bookplates bearing the names of Hinds, Guyotte, Purdy, Burke, Dabbs, Chollett, Cox and others. We appreciated the enrichment of our multicultural resources this year, thanks to funding given in memory of Bea Nelson by her family. The Henningson Fund and Minority Student Program grants are other sources of collection enrichment. Another exciting and positive counter to budget difficulties was the organization of the Rodney A. Briggs Library Associates. Thanks to the leadership of Anne Schwaller, and the assistance of Maddy Maxeiner and UMM Fund Development, the Associates became a reality. A successful inaugural event was held, by-laws were approved by the membership and officers were elected. We look forward to the programming and the financial assistance that will be realized, thanks to this organization.

 

Page 2, Briggs Library 2002/2003


COLLECTION

 

Materials held

 

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Held at beginning of year

175,246

179,767

182,296

184,642

186,862

190,088

194,079

Books added

3,883

2,994

3,147

2,779

2,952

3,274

2,820

Non-Print added

225

103

155

215

400

388

312

Musical scores added

91

27

115

8

97

120

152

Curriculum materials added

322

285

628

137

313

605

257

Materials withdrawn

0

880

1,699

919

536

396

400

Materials held at end of year

179,767

182,296

184,642

186,862

190,088

194,079

197,220

Periodical titles (current)

967

965

927

898

911

913

885

Periodical titles (inactive )

1,361

1,389

1,389

1,424

1,342

1,230

1,252

Govt. Documents (FY end)

179,539

188,131

194,057

214,640

211,430

214,784

207,802

Curriculum Library (FY end)

 

 

 

12,162

12,398

13,001

 

13,251

 

SERVICES

Circulation of Materials (Loans and renewals)

 

FY 1995

FY 1996

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Student check-out

19,664

17,880

31,258

21,135

19,923

30,175

16,610

24,014

21,981

Faculty/Staff check-out

4,882

4,067

6,525

5,886

8,156

10,965

7,309

11,138

11,042

Community check-out

1,225

1,235

1,853

1,602

1,099

1,310

997

413

1,716

Course Reserve (paper)

18,697

16,004

22,481

18,266

13,610

22,327

10,092

15,017

7,069

Course Reserve (online)

 

 

 

 

 

 

 

 

18,628

Library web site visits

 

 

 

 

90,270

113,270

119,337

165,189

220,342

Searches of licensed databases

 

 

 

 

 

 

 

97,562

109,296

In-library book use

4,481

2,344

4,487

2,290

5,833

1,968

5,724

4,856

5,889

In-library journal use

 

 

 

 

 

 

9,649

8,993

8,063

 

Interlibrary Loan

Briggs Library as Lender

 

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Requests received

783

736

738

732

771

934

Originals loaned

337

365

349

332

408

560

Photocopies provided

125

103

120

119

132

134

Requests unfilled

321

268

269

281

231

240

Total number of filled requests

462

468

469

451

540

694

Briggs Library as Borrower

 

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Requests received

9,824

7,670

8,306

7,926

8,182

8,232

Originals borrowed

3,524

1,957

1,797

2,182

2,774

3,492

Photocopies received

5,910

5,004

4,870

4,346

4,082

3,284

Requests filled locally

748

371

1029

588

872

1,112

Requests unfilled

389

709

610

810

454

344

Total number of filled requests

9,435

6,961

6,667

7,116

7,728

7,888

 

 

Page 3, Briggs Library 2002/2003


Reference Service (average number of transactions per time period)

 

Hours of the day

 

FY 1995

FY 1996

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

8:00

1.4

.8

 

 

 

 

 

 

 

9:00

3.0

1.4

2.5

 

 

 

 

 

 

10:00

4.2

2.1

3.7

2.6

3.1

2.2

2.0

1.9

1.8

11:00

4.8

2.0

3.5

2.6

2.6

2.3

2.0

1.9

2

12:00

4.7

1.7

3.8

2.0

2.3

2.4

2.4

2.1

2.1

1:00

4.0

3.1

6.0

2.3

3.1

2.4

2.5

2.5

2.2

2:00

5.4

2.9

7.6

2.8

3.4

2.4

2.9

2.7

2.3

3:00

5.3

3.0

7.6

2.4

3.8

2.6

3.0

2.9

1.9

4:00

4.7

2.1

4.4

 

 

 

 

 

 

7:00

3.7

2.8

3.9

2.3

2.3

1.8

1.9

1.8

1.8

8:00

3.7

2.7

5.6

2.8

2.2

1.8

2.1

1.9

1.8

9:00

3.7

2.4

5.2

2.5

1.9

1.3

1.7

1.6

1.8

Days of the week

 

FY 1995

FY 1996

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Monday

38.4

19.7

25.1

13.6

17.6

12.1

14.4

16.0

14.6

Tuesday

43.2

19.3

39.1

16.5

17.3

16.8

15.5

17.8

16.4

Wednes

36.2

21.7

30.0

13.9

20.1

15.0

15.8

17.3

16.8

Thursday

34.8

15.9

20.4

14.3

20.2

15.7

16.7

17.5

16.1

Friday

34.7

16.8

24.1

17.5

15.0

12.5

12.2

14.4

12.4

Sunday

13.6

12.3

19.0

9.5

5.2

4.3

4.9

4.5

4.3

Nights

 

FY 1995

FY 1996

FY 1997

FY 1998

FY 1999

FY 2002

FY 2003

Monday

20.5

15.0

23.4

9.1

8.7

9.1

8.2

Tuesday

11.5

7.8

11.1

9.5

9.2

6.2

5.5

Wednesday

16.0

5.0

9.8

7.1

4.6

6.8

4.5

Thursday

7.0

5.8

7.9

4.7

5.1

5.0

4.5

Sunday

12.8

6.6

12.1

10.6

6.6

4.0

4.3

Total Reference Transactions

 

FY 1996

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Total

4,606

7,664

3,913

4,137

3,259

3,451

3,811

3,463

 

Library Instruction

 

FY 1995

FY 1996

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Sessions

53

58

87

100

83

147

146

161

126

Attendees

983

1,230

1,691

1,526

1,332

1,991

2,367

2,320

1,637

           

Introductory

Subject Specific

Number of sessions

65

49

Faculty/Staff attendees

21

28

UMM student attendees

766

603

High school student attendees

31

21

Community attendees

2

131

Humanities division attendees

 

166

Social Science division attendees

 

166

Science/Math division attendees

 

156

Education division attendees

 

112

Page 4, Briggs Library, 2002/2003


Patron Gate Count

 

FY 1995

FY 1996

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

Number of patrons

269,452

254,734

243,548

231,204

223,529

198,749

 

178,331

228,076

224,136

Average number of patrons per day:          Number of registered patrons:

Sunday                        472                              FY 1999                      4,443                          

Monday                      920                              FY 2000                      5,118                                      

Tuesday                      864                              FY 2001                      5,858              

Wednesday                 874                              FY 2002                      6,916

Thursday                    784                              FY 2003                      7,053               Students        80%

Friday                         554                                                                                          Faculty/Staff 9%    

Saturday                      280                                                                                          Community 11%

                                                                                                                                                                                                                                                                                   

Evaluation

The library made progress towards realizing goals set forth in the Long Range Plan adopted by the library staff in FY 2002. Focus One (To heighten the awareness of services and collection and to encourage utilization of the resources and physical facility, the library staff will pursue resources and connections to improve the image and perception of Briggs Library) was addressed in a number of ways: involving community and UMM individuals in the Library Associates organization; continuing to give two student art awards each year to enhance the aesthetic appeal of the building; improving signage; offering instruction sessions and services to community groups, such as the Stevens County Genealogical Society; MAI for Public Relations activities such as writing articles on library services for the University Register and holding a focus group to elicit student comments; Focus Two (To enhance the library's contribution to the overall success of UMM and the effectiveness of library services to both the UMM and regional communities, increased emphasis will be placed on collaboration with other units and organizations): cosponsored Census Workshop, Instructional Technology Fair, Instructional Technology Institute; collaborated with Academic Assistance and Disabilities Services, Continuing Education, Media Services, Computing Services, International Travel programs, as well as other library organizations. Focus Three (The library's commitment to instructional excellence and scholarly research will be exemplified by continued and expanded attention to content organization and management): is dominated by the successful preparation for migration to a new automation system. Bibliographic records were examined and corrected when necessary and lingering cataloging projects were completed. Government Document collection management was also improved. We continued to meet with individual disciplines, with the information gleaned there informing journal and monograph collection management and service improvements. Focus Four (In recognition of the reality of massive amounts of information facing library users, the library will undertake initiatives to enhance information literacy, research skills and instruction activities across the curriculum): was addressed by continued participation in the First Year Seminar experience and the beginning of a collaborative relationship with the Faculty Center for Learning and Teaching concerned with faculty use of technology. Focus Five (In order to strengthen the crucial role of the library staff in the mission of Briggs Library, more effort will be made in the areas of professional development and staff recognition): is the most problematic section of the long-range plan. Concentration of effort and travel on the system migration and attending training and planning sessions in the TC dominated off-campus travel in FY 03. The minimal opportunities initially planned were reduced further after the unallotment. A commitment made last year during our federal depository library inspection to send the documents librarian to a training workshop was honored. In terms of recognition, Christine Dent was elected to a leadership position in the Minnesota Document Librarian's group. We celebrated with Ardath Larson in April when she received the UMM Academic Staff Award.

 

Page 5, Briggs Library 2002/2003


Major Changes/Plans for 2003-2004

 

1) Publicize change in Summon, offer instruction sessions to teach effective use of the database and continue to refine internal workflow and technological aspects of the new system.

 

2) Staff changes: accommodate leave of absence of circulation manager fall semester; plan for probable retirement of key senior librarian.

 

3) Develop an assessment program to ascertain strengths and weaknesses of library services, collections, and instruction program.

 

4) Broaden and refine information literacy initiative across campus.

 

5) Continue to arrange meetings between the professional librarians and individual disciplines.

 

6) Plan for building renovation.

 

7) Effectively use new library instruction classroom.

 

8) Introduce new technology (Open URL/SFX) for efficient linking of bibliographic data and full text.

 

Recommendations and Concerns

 

1) Inadequate funding is the dominant concern looking ahead to FY 2004. Just as is the case with other UMM units, the continued eroding of purchasing power and service support has a very real negative impact on the contribution the library can make to the overall success of UMM. 36% of the books added to the collection during FY 2003 were gifts. Lean budget years, combined with the large number of new books published in the various scholarly fields, results in serious gaps in the collection that will be almost impossible to ever fill.

 

2) Increasing costs of interlibrary loan services at the same time that demand is rising is problematic.

As more institutions within our region are forced to cancel journal subscriptions and are unable to purchase as many monographs, it becomes necessary for us to borrow from libraries with which we do not have reciprocal (free) borrowing arrangements. The fees for articles, as well as books are rising dramatically.

 

3) The Inability to support adequate professional development of the library staff is also a continuing concern. Good library service, wise collection management decisions, and up-to-date technological expertise are dependent on a knowledgeable, motivated staff. It is essential that opportunities and support be provided to encourage participation in a wide variety of in-state and national workshops and conferences.

 

4) Just as there have been innovations in library service and changes in the collections, the physical facility must also be upgraded. The building is showing the deterioration that comes with 30 years of hard use and needs to be reconfigured to accommodate the technological realities and collegial needs of UMM in the 21st century. Renovation planning needs to be a high priority in FY2004.

 

 

 

Page 6, Briggs Library 2002/2003



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